Wednesday, December 13th, 2023

Location: The home of Steve Ward

AGENDA:

1.  Call to order and welcome.  Pledge of allegiance. 

2.  Establishment of board quorum. 

3.  Reading of minutes from Member’s Meeting 24 August 2023. 

4.  Financial report. 

5.  Subcommittee Reports:
   A.  Security. Gail on Firewise, volunteer recognition, final steps and recap.
   B.  Design Review Committee.  Ward on 2023 recap, current state of affairs.

6.  President’s address.

7.  Road report.

8.  End of year receivables outstanding.
    A.  Dues. Members unpaid.
    B.  Impact fees.  Projects currently unpaid. 

9.  Fines.  Discussion of financial sanctions flowing from #8, above.

10.  Adjournment. 

Please try to make this last meeting and consider bringing a warming drink to share (and cookies) and some good cheer as we chart a course for 2024. 

When: Thursday, August 24, 2023 from 6:00pm - 8:00pm

Where: The home of Scott and Cerissa Darling. 19366 Rd. 24.9

• Please park in the cul de sac and bring a chair. 

1. Outline the protocol necessary for securing, completing, and submitting proxies for those that wish to vote but believe that physically making the meeting would be impossible:

2. This is the last year, by Colorado statute, that proxies must be physically mailed out. Like most everything else, this function is about to go digital. Cerissa will get those in the mail this week. Why not fill one out and return it to us, even if you believe that you will surely make the meeting?  It would be a shame if a flat tire that caused you to miss the meeting would also negate your ability to have your voice heard through your vote.  If we have your proxy in hand and you, in fact, show up, we will destroy the proxy and you can fully participate if you are in good standing on 24 August. 

3. Articulate an agenda for said meeting:

   • Call to order. 

   • Pledge of Allegiance. 

   • Establishment of a quorum. 

   • Treasurer’s report. 

   • Subcommittee reports:

     • Infrastructure. Roads.  (Ward, Darling)

     •  Security.  (Quentz on Firewise)

     • Design Review. (Ward)

   • Election; Secretary/Treasurer.  The position is currently held by Cerissa Darling. 

   • Member input.  (Be advised that there could be no vote taken on anything generated here because anything of consequence would need to go out to the entire membership. Any ideas or suggestions made would be noted in the published minutes of the meeting and would be viewed by all members, including those not in attendance at this meeting. Our next meeting would show these ideas/suggestions on the published agenda. Members would view this and either chooses to attend that meeting and vote or generate a proxy articulating their wishes.)

   • Adjournment. 

4. Introduce the beginning of a quarterly newsletter that will serve to allow both the Board and interested members that submit content to initiate dialogue around these matters. The Board is absolutely determined to continue the transparent dialogue that has grown out of the numerous workshops that have been held. To that end, this newsletter will go out to each and every email address we have on file (please update!).  We understand that, in our busy day-to-day, it might be sometimes difficult to go to our website to review published materials. That is why we are taking the extra step to drop it right into a box that, we presume, members open several times daily.